Published: 17 April 2017
Groups for Office 365 is a logical way to group different products that already exist in the Microsoft space.
So, they take a little piece of SharePoint, a little piece of Exchange for, say, the calendars, a little piece of Power BI for the dashboards, a little piece of a new thing called Planner coming out for task management. And they say, "Look, if you create a new group, a new team that works together, we're going to give you all these little pieces, put them together, and that's your team." And you can use what you want, but, we know this, there's a lot of things, things are changing quickly.
Every time you create an Office 365 Group, you'll get a full SharePoint Site Collection with it. This means the members of the Group have the full power of SharePoint, but can also easily navigate to other products under the same Group banner, with a common navigation. But the Site collection will be invisible. When you navigate it will take you to One-Drive for business page. If you delete the group it automatically deletes the site collection and vice-versa.
Microsoft added new default features to team site. Members can create beautiful and responsive news pages, which will also be integrated into the SharePoint Mobile App. mobile app aggregate all my news for the sites where I'm a member of.
Groups in Office 365 let you choose a set of people that you wish to collaborate with and easily set up a collection of resources for those people to share. You don’t have to worry about manually assigning permissions to all those resources because adding members to the group automatically gives them the permissions they need to the tools your group provides. Additionally, groups are the new and improved experience for what we used to use distribution lists or shared mailboxes to do.
The specific resources that are provided depends slightly on the groups experience your team wants to have, so let’s quickly look at the choices. While you’re considering the options it’s important to remember that one size rarely fits all. Different teams may prefer to work different ways and Office 365 has the tools to enable collaboration in whatever form your teams prefer.
Devendra Velegandla is a five-time recipient of Microsoft's Most Valuable Professional (MVP) award (2014-2019) for Office Apps and Services, Office Servers and Services MVP and SharePoint Server. He received the MCC award for his contributions in Microsoft MSDN/TechNet forums. He loves sharing articles, videos, and tutorial on SharePoint and Office 365.